Refining text references

Text references (or entities) are the building blocks of networksA network is a visual summary, generated by Sintelix, of the information in one or more documents. within Sintelix. Sintelix has a very high accuracy rate when it comes to creating text references automatically. However, in some cases it is necessary to refine these references where for example; a term has been created correctly or where a term has been assigned multiple tags incorrectly. This process allows for better networks and for more accurate searches in Sintelix.

Use cases for text reference refinement:

Quickly identifying inconsistencies in text references

Text references are most valuable when they are consistent. If a location is picked up and sometimes treated as a country and at other times as a city this may be correct; for example in the case of Singapore. Or it may be that the reference has been incorrectly applied and thus networks extrapolated from the data are not as robust as they might be.

Multiple tags on the same data item

In general any specific quote from the text should only have a single text reference. The multiple tags view in Text Reference Refinement allows you to rapidly identify where this is not the case and then make corrections so that each quote only has a single tag.

Reviewing text references across collections

It is useful to know that text references are consistent throughout your document collectionsA collection is a container for storing and organising ingested files and documents. Only the textual content is stored in collections, not the original files and documents.. By selecting multiple collections to work on at one time - you can determine whether data sets are consistently applied and quickly make changes if they are not.

Moving text references between tags

You can shift the text reference between tags in order to create data sets that are more consistent with your own data structure.

Navigating to refine text references page

There are three alternatives from the Document Collections Page:

Whichever navigation alternative is chosen, a new browser window opens displaying the Refine Text References Page.

Viewing a document collection's references

To view a document collection's references:

  1. From the Configuration pane you can use the drop down menu to specify the following; a view of Tags first then the Text associated with them, a view of Text which has multiple tags associated with them and also a view of Text first then the Tags associated with the Text:
  2. You can also use the Lv1 and Lv2 drop down menus to specify the number of results displayed on a page:
  3. To apply any changes click the Apply button at the bottom of the pane:

Adding additional collections to refine at the same time

To add additional collections to refine at the same time:

  1. In the Collections pane you can tick the box associated with other collections to refine the text references across multiple collections at the same time:
  2. Caution: This should be done with some care if the original document processing configurations were different.

Refining text references

To refine text references:

  1. From the Refine Text References pane first click on the + button next to the reference you want to refine.
  2. Repeat this step as necessary (if you are in the Tag > Text view).
  3. To edit a reference click on it. To edit multiple references at the same time hold the Ctrl key and then click on additional references as necessary.
  4. Note: If you have made a mistake and want to clear the references you've selected you can click the Clear References tab at the top of the pane:

  5. To change the tag of a reference click on the Change Tags tab and then click OK on the pop up box followed by the tag you want to change it to in the Tag Tree:
  6. To delete a tag of a reference click on the Delete Selected tab.
  7. Note: There is no warning and deletion can only be undone by finding the reference again in the text and adding the tag again manually.

  8. To generate a Dictionary from the tags you have added, select the Tag Category using the tickbox next to the Category Name and click Generate Dictionary on the action ribbon at the top of the Pane.