Add Documents panel

The Add Documents panel enables you to upload files into ETA for processing so that they can converted into ETA documents and added to a collectionA collection is a container for storing and organising ingested files and documents. Only the textual content is stored in collections, not the original files and documents..

Note: When a file is uploaded, all of its text‑based information is extracted, analysed and converted into the ETA document format. This is the normalized format of all text‑based information in ETA. Original files are not stored in ETA by default, though this setting can be changed through the Ingestion configuration.

Ingestion Configuration Pane (Advanced Option)

An Ingestion Configuration will determine what information gets identified and extracted during the upload process.

If you have not created a custom Ingestion Configuration or only want to perform basic information extraction, you can select the Default Ingestion Configuration.

Task

Action

Apply an Ingestion Configuration to an upload

  1. In the Ingestion Configuration list, select the Ingestion Configuration you want to use.
  2. Click Set As Default if you want to use this Ingestion Configuration for future processing.

View Ingestion Configuration

  1. In the Ingestion Configuration list, select the Ingestion Configuration you want to view.
  2. Click Manage.

The Ingestion Configuration you selected will open in a new view where you will be able to modify its settings.

Document Source Options

By default, there are four ways in which you can add new documents to a collection:

Server Library Tab

Task

Action

Upload files from a server location

  1. In the File Location box, enter the folder or file location of the files you want to upload. Alternatively, use the File Browser to locate the folder or files you want to upload.
  2. Click the folder or file to select it, and the file location will automatically be entered into the File Location box.
  3. Click Submit

Local Files Tab

Task

Action

Upload files from your local file system

  1. Click Upload Documents.
  2. In the File Browser dialog box, locate the folder or files you want to upload and click Open.

The files you selected will begin to upload.

From URL Tab

The URL tab allows you to extract text based information directly from the internet in 3 ways:

You can extract text from multiple online sources entering each source on a separate line within the URL Entry box.

Task

Action

Extract and upload text from a URL

  1. In the URL Entry box, enter the full URL of the specific web page you want to extract text from.
  2. To enter multiple URL's, press Enter and type in each additional URL on a separate line.

    For example,
    http://yourwebsite.com
    http://yourwebsite.com/page1
    http://yourwebsite.com/page2


  3. Click Submit.

Extract and upload text from a Twitter ID

  1. In the URL Entry box, enter the full Twitter ID you want to extract text from.
  2. To enter multiple Twitter ID's, press Enter and type in each additional Twitter ID on a separate line.

    For example:
    @yourtwitterid1
    @yourtwitterid2
    @yourtwitterid3


  3. Click Submit.

Extract and upload text from a Twitter hashtag

  1. In the URL Entry box, enter the full Twitter hashtag you want to extract text from.
  2. To enter multiple Twitter hashtags, press Enter and type in each additional Twitter hashtag on a separate line.

    For example:
    #yourtwitterhashtag1
    #yourtwitterhashtag2
    #yourtwitterhashtag3


  3. Click Submit.

From Mail tab

The Mail tab enables you to extract and upload emails from a mail server.

Task

Action

Extract and upload emails from a mail server

  1. Click the Mail tab.
  2. Enter the login details of the mail server you want to ingest emails from.
  3. Click Login.
  4. Note: Each time you log in to a mail server, the login details you entered (but not the password) are saved in the Login History section below the login fields. Expand this section to show the details of the five most recent logins. To populate the login fields with the details of one of the mail servers (rather than completing the fields manually), click the relevant row. Enter the password then click Login.

  5. Select the folder you want to ingest emails from.
  6. Note: By default, emails in subfolders will be also ingested. If you do not want subfolders to be included, untick the ‘Recursive’ checkbox beside the Submit button.

  7. Click Submit.
  8. The emails are added to the Document list under the ‘Add Documents’ pane.

  9. To log out of the mail server click Log out.

 

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